The
UNC Policy Manual
300.2.2.2[R]
Adopted
07/17/01
Amended
08/12/05
Amended
06/21/12
In
accordance with the Board of Governors’ policy on Conflict of Interest and
Commitment (UNC Policy Manual, 300.2.2), University personnel
sometimes may engage in compensated activities that are not a part of
University employment. For example, some
sit on boards of directors of various private corporations, pursue
opportunities that fall within the Board of Governor’s definition of external
professional consulting, or conduct official duties as a state employee for
which an honorarium is received. In
those instances when a Senior Academic and Administrative Officer (SAAO) engages
in these types of activities, the following shall apply:
1.
Pursuit
of Private Interests in Which Activities are Compensated
For
Senior Academic and Administrative Officers (SAAOs) who pursue activities for
pay that are not a part of their University employment, it is important that
overlapping compensation be avoided. If
an SAAO engages in an activity from which external income is earned, that is
not a part of their University employment, annual leave must be used if such
activities take place within the conventional work week (i.e.,
between 8:00 a.m. and 5:00 p.m., Monday through Friday) SAAOs must also file
appropriate disclosures of financial interests and “Notices of Intent,” in
accordance with Board of Governors’ policies and Constituent Institution
implementing policies and procedures to provide satisfactory assurances that
such activity will not interfere with University employment obligations (please
refer to UNC Policy Manual, 300.2.2 and 300.2.2.1[R] for
requirements and procedures related to reporting).
2.
Activities for Which an
Honorarium is Received
Senior academic
and administrative officers may engage in employment-related activities for
which an honorarium is received. In
those instances when State-reimbursed travel, work time, or resources are used
or when the activity can be construed as related to the employee’s State
position or official duties on behalf of the State, the
employee shall not receive an
honorarium. In these instances the
employee may request that the honorarium be paid to the University. The honorarium may be retained by the
employee only for activities performed during non-working hours or while the
employee is on annual leave, if all expenses are the responsibility of the
employee or a third party that is not a State entity and
the activity has no relation to the employee’s State duties.