The UNC Policy
Manual
1000.3.1[G]
Adopted
10/12/01
These
Guidelines are intended to assist the UNC constituent institutions in
situations in which students request refunds of tuition or fees because of
involuntary or voluntary service in the military or because of circumstances
related to national emergencies.
1. All constituent institutions are
authorized to issue a full refund of tuition and required fees to students who
are involuntarily called to active duty in the military after a semester or
term begins.
2. It is recommended that all
constituent institutions have a process for determining on a case
by case basis whether to grant a full refund of tuition and required
fees to students who volunteer for military service or who request to withdraw
because of circumstances related to a national emergency.
3. Constituent institutions should
determine under what circumstances students who withdraw because of military
service or circumstances related to national emergencies should be given the
option of receiving incompletes in their courses instead of receiving tuition
and fee refunds.
4. Constituent institutions should
determine whether or not to give full or pro rata
refunds of housing, parking and other optional fees to students to whom they
give tuition and required fee refunds.
5. Constituent institutions that offer
courses on military bases should defer to their contracts with the military in
making determinations concerning withdrawal from courses due to changes in
assignments of military personnel.
It
is recommended that every campus review its policy on tuition refunds and make
modifications necessary to cover the circumstances described in these
guidelines.
The
United States Department of Education has issued guidance with
regard to federal student loans that institutions should be alert to
when dealing with students withdrawing because of military service.