The UNC Policy Manual
200.3
Adopted 06/14/96
Amended 02/27/15
Technical Corrections 07/13/20
Technical Corrections 09/22/21
I. Purpose. The Board of Governors desires to establish a
framework for the process of identifying and electing the president of the
University of North Carolina (UNC) System.
The procedures specified herein are intended to lead to the selection, from
a diverse candidate pool, of the best qualified person to be president and result
in that person's full acceptance by the UNC System community and the state.
II. Nominating
Committee
A. A
nominating committee shall be established by the Board of Governors for the
purpose of filling the various committee positions set forth in this
policy. The committee shall consist of the officers of the Board of
Governors, the immediate past chair, and five (5) members recommended by them
and approved by the Board of Governors.
B. The
nominating committee shall nominate a slate of members of the Board of
Governors for membership on the search committee, along with a chair and vice
chair for the committee.
C. The
nominating committee shall nominate a slate of additional individuals to serve
on the leadership statement committee and the screening committee, as set forth
in this policy. All nominations shall
take into consideration the diversity, talent, and experience represented on
the Board of Governors and its various constituencies.
D. The
student member of the Board of Governors, who is the president of the
Association of Student Governments, is eligible for and shall be considered for
membership on the search committee, but in any event shall be a member of
either the search committee, the leadership statement committee, or the
screening committee.
III. Search
Committee
A. The
Board of Governors shall approve, on recommendation of the nominating
committee, a search committee consisting of nine (9) members, each of whom
shall, at the time of their appointment, be members currently serving on the
Board of Governors. The committee shall
include the three (3) officers of the Board of Governors at the time of its
establishment, who shall not serve as officers of the committee.
B. The
search committee shall serve as the coordinating committee for the entire
selection process and its various committees.
The search committee may establish guidelines, strategies, plans, and
procedures to govern its work. The
search committee shall use the leadership statement adopted by the Board of
Governors as criteria.
C. The
search committee shall confer with the Committee on University Personnel and
consult other appropriate sources of information in examining the salary,
benefits, housing, memberships, and other perquisites that accompany the
position of the president for referral to the Board of Governors.
D. The
search committee shall present one or more nominee(s) to the Board of Governors
for election as the UNC System’s next president.
E. The
chair of the search committee shall give regular status reports to the Board of
Governors on the work of the selection process.
Members of the Board who are not members of the various committees of
the selection process may be asked to undertake specific tasks in connection
with the selection process.
F. The
search committee shall exist for 90 days following the assumption of duties of
the president of the UNC System for the purpose of assisting the president in
assuming the roles and duties of the office.
IV. Leadership
Statement Committee
A. The
leadership statement committee shall consist of all members of the search
committee and up to 20 additional members approved by the Board of Governors on
recommendation of the nominating committee, composed of four (4) chancellors;
three (3) representatives of the faculty, including the chair of the Faculty
Assembly at the time the committee is appointed, and two (2) other faculty
members selected from a list of persons nominated by the Faculty Assembly; the
chair of the Staff Assembly at the time the committee is appointed, and such
other staff as may be selected from a list of persons nominated by the Staff
Assembly; up to four (4) current members of the Board of Governors who are not
serving on the search committee; and representatives of the student body, the
boards of trustees, the alumni, and such other constituencies as may be
appropriate. The search committee chair
shall serve as the chair of the leadership statement committee, but may
designate one or more other members of the Board of Governors to chair meetings
of the committee and perform other essential leadership committee functions.
B. As
soon as practicable, the leadership statement committee shall hold public
meetings at times and places to be determined by the committee chair. These hearings will solicit comments from
interested citizens on the future of the UNC System and on the characteristics
and qualifications needed in the next president. These meetings shall be open to the
public. The committee, through its
chair, shall extend special invitations to faculty members, staff members,
students, alumni, and other interested persons.
After receiving public input and relevant information from a variety of
sources, the committee shall develop a statement setting forth the leadership
characteristics to be used in selecting the next president. This statement of criteria and characteristics
shall be presented to the Board of Governors for its approval.
V. Screening
Committee
A. The
screening committee shall include all members of the search committee and five
(5) to seven (7) additional members approved by the Board of Governors on
recommendation of the nominating committee.
All members of the screening committee shall be members currently serving on the Board of
Governors at the time of their appointment.
The search committee chair shall serve as the chair of the screening
committee.
B.
The committee shall review the initial pool of applicants for the position of
president of the UNC System. After the
committee’s review in relationship to the leadership statement established by
the Board of Governors, it will recommend a list of applicants to the search
committee for further review.
VI. Confidentiality
A. The
search committee and screening committee shall meet in closed session to the
extent allowable under the provisions of the North Carolina Open Meetings Law.[1] Whenever the committees are meeting in closed
session, no person who is not a member of the committees or of its staff shall
be permitted to attend without the express invitation of the chair of the
search committee.
B. It
is recognized that confidentiality is vital for the success of the selection
process, and the members of the Board of Governors, the members of any
ancillary committee, and the members of the staff, including any consultants,
of the search committee shall be expected to sign appropriate confidentiality
agreements and will be reminded of the absolute necessity for confidentiality.
VII. Spokesperson. The chair of the search committee shall be
the sole spokesperson for all committees during the selection process. The search committee chair shall work with
the Board of Governors chair to ensure that the governor of the state, Speaker
of the House, and President Pro Tem of the North
Carolina Senate receive appropriate nonconfidential information about the
progress of the search.
VIII. Search
Plan. The search committee shall develop
and submit to the Board of Governors for approval a written search operating
plan and budget addressing the following items:
A.
Staffing needs that will be met from the
UNC System Office;
B.
Consultants and other professional
support, including an administrative officer if applicable;
C.
Expenses for consulting/professional
fees, materials, meals, travel, office space, advertising, and other charges;
D.
Estimated timetable for the selection
process; and
E.
Plans for advertising and publicizing
the position in order to ensure a diverse pool of qualified candidates.
Any
material change in the search operating plan shall be submitted to the Board of
Governors for approval.
IX. Changes
to the Selection Procedures. The Board
of Governors may modify or adjust these procedures at any time by majority vote
to address the circumstances of a particular selection process.
X. Other
Matters
A. Effective
Date. The requirements of this policy
shall be effective on the date of adoption by the Board of Governors.
B. Relation
to State Laws. The foregoing policies as
adopted by the Board of Governors are meant to supplement, and do not purport
to supplant or modify, those statutory enactments which may govern the
activities of public officials.
C. Regulations and Guidelines. These
policies shall be implemented and applied in accordance with such regulations
and guidelines as may be adopted from time to time by the president.