The UNC Policy Manual
The
Code
100.1
Amended 05/17/17
Technical Corrections 10/21/19
Technical Corrections 01/03/20
Technical Corrections 11/20/20
Amended 09/16/21
SECTION 300. ESTABLISHMENT AND MEMBERSHIP
OF COMMITTEES.
A. The Board of Governors may establish such standing
committees as it may deem necessary.
Standing committees shall be established and their duties prescribed by
a vote of two-thirds of the voting membership of the Board of Governors then in
office. Special committees may be
created by the Board of Governors or the chair of the Board to perform specific
functions not requiring the continuous existence of a committee.
B. Each voting member of the Board shall at all times serve
on no more than one of the standing committees designated in subsections 301 B
through E, below.
C. Special
members of the Board may be assigned to such standing or special committees as
the chair of the Board of Governors may from time to time see fit.
D. The
chair of the Board may, upon request of a standing committee chair, appoint any
voting member to serve temporarily as a voting member of a subcommittee of a
standing committee when the chair of the Board deems the work of the subcommittee
to require such an appointment.
E. The vice chair of the Board of Governors shall at all
times be a voting member of a standing committee. The vice chair shall be assigned to a
committee by the chair of the Board following consultation between the chair
and the vice chair. The vice chair’s membership on a standing committee shall
be in addition to the prescribed regular membership of the committee.
F. The chair of the Board of Governors shall be a voting
member of all standing and special committees, but the chair’s membership shall
not be counted in determining a quorum.
SECTION 301. THE STANDING COMMITTEES’
JURISDICTION.
301 A. The standing
committees of the Board of Governors shall be: the Committee on Budget and
Finance; the Committee on Educational Planning, Policies, and Programs; the
Committee on University Personnel; the Committee on University Governance; the
Committee on Military and Public Affairs; and the Committee on Audit, Risk
Management, and Compliance. Each of the
standing committees shall consist of a number of voting members to be
determined by the chair of the Board, provided that each standing committee
shall have a regular membership of no fewer than five voting members, unless
otherwise specified herein.
301
B. The Committee on Budget and Finance
shall advise and consult with the president concerning budget policy and
preparation. The committee shall
consider the budget proposed by the president and, upon its approval, shall
submit the budget to the Board of Governors for final action. The committee shall make recommendations to
the Board for the allocation of funds appropriated to the Board. It shall also advise and assist the
president, and submit recommendations to the Board, with respect to real
property transactions, investments, endowments, and other fiscal and property
matters in accordance with valuation limits established in Board policy and
within the jurisdiction of the Board of Governors.
301 C. The Committee
on Educational Planning, Policies, and Programs shall receive the advice and
recommendations of the president and make recommendations to the Board in all
areas pertaining to the development of a coordinated system of higher education
in North Carolina, including: (a) the definition of mission and assignment of functions of
each constituent institution; (b) the review of requests for the initiation of
new degree programs and recommendations for the termination of existing
programs; (c) the provision of
supportive services, facilities, and other resources for the instructional,
research, and public-service programs of the constituent institutions; (d) the
review of policies affecting educational programs and academic affairs; (e)
matters concerning the involvement of students in the University and in
university life; (f) review of matters concerning health affairs in the
University; and (g) review of matters concerning the utilization of information
technology in furtherance of the University’s mission. The committee shall also advise and assist the
president and the Board in maintaining close liaison with the State Board of
Education, the State Board of Community Colleges, and the private colleges and
universities, including the review of all requests for state aid to the private
institutions. It shall further recommend
to the Board procedures and standards for the licensing of non-public
educational institutions.
301 D. The Committee
on University Personnel shall, upon recommendation of the president, review and
make recommendations to the Board with respect to the appointment and
compensation of all vice chancellors, and senior academic and administrative
officers. Notwithstanding the provision above, the committee shall not review
or recommend the appointment and compensation of vice chancellors, and senior
academic and administrative officers for those constituent institutions
delegated the authority to appoint and set compensation for such employees so
long as the boards of trustees act consistently with the policy and
compensation ranges established by the Board of Governors. Further, the committee shall advise and
assist the president in the review and evaluation of tenure policies and
regulations which the president shall periodically conduct. It shall also review all appeals from employees
of the University of North Carolina System Office who are exempt from the North
Carolina Human Resources Act pursuant to Section 611 of The Code.
301 E. The Committee
on University Governance shall keep under continuous review the application and
interpretation of The Code of the University of North Carolina (The
Code) and all delegations of authority under that code, and it shall make
such recommendations to the Board of Governors for the amending of The Code
or delegations of authority as may seem appropriate for the effective and
efficient operation of the University of North Carolina and its constituent
institutions. The committee shall make nominations to the Board of Governors
for elections to the boards of trustees of the constituent institutions. The
committee shall receive all requests from students of the constituent
institutions for appellate review by the Board of Governors pursuant to Section
502 D(3) of The Code.
301 F. The Committee
on Military and Public Affairs shall consist of no fewer than four and no more
than six voting members to be determined by the chair of the Board. A voting member serving on this committee
shall also serve on one or more other standing committees. The Committee on Military and Public Affairs
shall assist the president and the chair of the Board in maintaining a positive
relationship with the governor, the North Carolina General Assembly, the United
States Congress, the United States Department of Defense and North Carolina’s
military constituency, and other governmental entities which affect the ability
of the University to carry out its mission. The committee will review all state and
federal policy priorities of the University. The committee also will evaluate
and recommend policies and practices to increase enrollment, retention,
graduation, and post-graduation success of military-affiliated students
(defined as student veterans, active-duty service members, National Guards and
Reservists, and military spouses and children), and to support military partner
organizations’ needs through education, research, and service missions.
301 G. The Committee on
Audit, Risk Management, and Compliance (CARMC) shall consist of voting members be
appointed from the membership of the other standing committees. The CARMC shall recommend a committee charter
for review and approval by the Board, addressing the University’s internal
audit, enterprise risk management, and compliance functions; recommend for
approval University-wide policies regarding internal audit, enterprise risk
management, and compliance; review annual and other audit reports of the
constituent institutions, the UNC System Office, and affiliated entities; review a summary of the internal audit plans and work
of the audit committees of the constituent institutions; review a summary of
the annual financial audit reports and management letters on University major
associated entities; meet with the state auditor annually; and take such other
actions as are necessary or appropriate to ensure that risks are identified and
properly managed and to assure the integrity of the finances, operations, and controls
of the University.
SECTION
302. GENERAL PROVISIONS
CONCERNING STANDING COMMITTEES.
302 A. Appointment of
Members.
The chair of the Board of Governors shall appoint voting
members of the Board to standing committees. The term of each voting member of
a standing committee shall ordinarily be two years, commencing upon the
effective date of the appointment to the committee and extending until the
chair appoints a successor. The chair shall make appointments and reassignments
in such a manner as to ensure that members gain experience on each of the
standing committees and to utilize the expertise and talent of Board members.
To achieve balance and efficiencies in the committee system, to support full
consideration of the governance and policy matters coming before the Board, and
to accommodate new appointments to the Board, the chair may appoint members to
one-year terms, reassign members who have served one year of a two-year term,
or appoint members to successive one- or two-year terms. The chair shall appoint members of standing
committees to take effect at the first meeting of the committee after July
1. If a vacancy occurs on a standing
committee during a term, the chair of the Board may appoint a voting member of
the Board to fill the remainder of the unexpired term, notwithstanding Section
300 B of The Code.
302 B. Officers of
Standing Committees.
A chair, vice chair, and secretary of each standing
committee shall be designated by the chair of the Board of Governors for a one-year
term starting at the first meeting after July 1 of the year and continuing
until their successors are appointed. No
standing committee chair or vice chair may concurrently serve as chair or vice
chair of another standing committee. No person may serve more than four successive
terms as chair of the same standing committee.
302 C. Meetings of
Standing Committees.
Each standing committee
shall meet at such times as either the chair of the standing committee or the
Board of Governors shall designate. Written notice of each meeting of a
standing committee shall be mailed to members of the Board of Governors by the secretary
of the University at least five days in advance of the meeting date; but any
notice which complies with the North Carolina Open Meetings Law may be given by
telephone or other reliable means when, in the judgment of the chair of the
committee or the chair of the Board of Governors, a necessity exists. The
agenda for a meeting of a standing committee shall be prepared by the president
with the approval of the chair of the committee, and, if practicable, a copy
shall be mailed to the members of the Board of Governors, or transmitted by
other reliable means, at least five days in advance of the meeting date;
however, if such advance notice is not practicable in the judgment of the
chair, the agenda shall be presented to the members of the committee and other
members of the Board of Governors who are attending the meeting at the
commencement of the meeting. Such materials as the committee may designate by
standing rule, or as the chair of the committee may designate in the absence of
a standing rule, shall be sent with the agenda and notice of the meeting.
If
notice of an agenda item is not provided to the members of the Board of
Governors at least 48 hours before the committee meeting, then any recommended
action resulting from that item shall not be placed on the consent agenda of
the Board of Governors. In the committee
report the chair shall state that the recommended action was added to the
committee agenda.
A majority of the elected committee membership shall
constitute a quorum for the conduct of business of a standing committee. The
chair of the standing committee shall preside at all committee meetings; in the
absence of the chair, the vice chair shall preside. The procedures and rules of
order governing the conduct of committee business shall be the same as those
applicable to meetings of the Board of Governors. Minutes of every meeting of a standing
committee shall be kept by the secretary of the committee.
302 D. Subcommittees.
Each standing committee may establish from its elected
membership such subcommittees as it may deem necessary and appropriate for the
effective discharge of its assigned responsibilities. The chair of the standing committee shall
appoint the chair and the members of each subcommittee and shall report to the Board
the establishment of any subcommittee.
302 E. Report of
Standing Committees.
Each standing committee shall make a written report to the
Board of Governors at least annually, reviewing the work of the committee
during the preceding year.
302 F. Closed
Sessions.
All meetings of committees shall be open to the public
unless, consistent with the requirements of state law, a meeting of a committee
is closed to the public by a motion duly made and adopted by the committee in
an open meeting.
SECTION
303. SPECIAL COMMITTEES
OF THE BOARD OF GOVERNORS.
Special
committees may be created by the Board of Governors or the chair of the Board
to perform specific functions not requiring the continuous existence of a
committee. The size, function, and
procedures of special committees shall be determined either by majority vote of
the Board or by the chair of the Board.
The chair and members of a special committee shall be appointed by the
chair of the Board from the voting membership of the Board unless the Board of
Governors otherwise provides. Special
committees shall cease to exist when their functions have been discharged;
however, every special committee shall cease to exist one year after the date
of its creation, unless continued by affirmative action of the Board or the
chair of the Board. Notwithstanding the
above, the size, function, procedures, membership, and selection of the chair
of a presidential search committee shall be determined by majority vote of the
Board of Governors.