The UNC Policy Manual
700.6.1.1[G]
Adopted
07/18/14
The
following guidelines have been issued to assist campuses in conducting the course-clustering
analysis of student-athletes, as required in 700.6.1.1[R].
I.
Guiding
Principle.
Student-athletes should be
allowed to register and enroll in any section that facilitates timely progress
towards degree. While student-athletes
should not be steered away from sections with a high proportion of other
student-athletes, those sections merit careful monitoring.
II.
Definitions
A.
Student-Athlete
For the purpose of the course-clustering analysis,
student-athletes are defined in accordance with the NCAA “Squad List.”[1]
Though the NCAA “Squad List” may change
due to status adjustments in its members, constituent institutions will use the
Squad List on file at time of fall, spring, and summer (all terms) census.
For the first
year of reporting (Summer 2013 (all terms), Fall 2013, and Spring 2014) constituent
institutions are strongly encouraged to use the Squad List at time of census;
however, constituent institutions have the option of using the Squad List as of
the first day of competition. All
subsequent reports must use the Squad List at time of census.
B.
Course
Clustering
Course clustering is defined as when student-athletes
make up 25 percent or more of the section[2]
enrollment at fall census for fall semester analysis, spring census for spring
semester analysis, and summer censuses for summer terms analysis. If this threshold is met, then the section is
considered a “flagged section” and the constituent institution must initiate a
review as provided in Section V., of these guidelines.
Constituent
institutions may choose a more stringent course enrollment threshold if
desired.
III.
Review
Frequency
A course-clustering
analysis will be conducted once in the fall term, once in the spring term, and
once for all summer terms for all student-athletes (i.e., student-athletes who compete
in a fall sport will still be included in the spring term review).
Constituent
institutions will submit information only once a year to UNC General
Administration (see Section VI., below).
IV.
Monitoring
of Course Clustering
The constituent institution’s chief academic officer is responsible
for oversight of the course-clustering review.
V.
Review
of Course Clustering
A.
Review
of course clustering will consist of at least the following elements:
1.
Analyzing
the grade distribution between student-athletes and non-student-athletes in
flagged sections.
Irregularities, as defined by the constituent
institution’s senior academic affairs leadership, will be noted and the
appropriate dean, in consultation with the appropriate department chair and faculty
athletics representative, will be responsible for determining reasons for the
irregularities, creating a corrective action plan if appropriate, and
delivering a written report of findings and recommendations to the chief academic
officer by the end of the subsequent term.
2.
Analyzing
the grade distribution between flagged sections and non-flagged sections of
same course.
Irregularities, as defined by the campus
senior academic affairs leadership, will be noted and the appropriate dean, in
consultation with the appropriate department chair and faculty athletics representative,
will be responsible for determining reasons for the irregularities, creating a
corrective action plan if appropriate, and delivering a written report of
findings and recommendations to the chief academic officer by end of the
subsequent term.
3.
Reviewing
the transcript of any student-athlete who enrolls in three or more flagged
sections per academic year (including summers).
Irregularities, as defined by the campus
senior academic affairs leadership, will be noted and the provost’s office will
work with the appropriate deans and the faculty athletics representative to
determine reasons and review findings with the department of athletics.
VI.
Reporting
of Course Clustering
The
president of the University, or the president’s designee, will annually provide
a template for constituent institutions to submit course-clustering
information. This information will be
summarized by UNC General Administration for inclusion in the annual
Intercollegiate Athletics Report required by Policy 1100.1.1.
[1]NCAA 15.5.11.2 - The member institution’s
athletics director shall compile a list, on a form maintained by the Awards,
Benefits, Expenses and Financial Aid Cabinet and approved by the Legislative
Council, of the squad members in each sport on the first day of competition and
shall indicate thereon the status of each member in the categories listed.
[2]Courses offered at the
same-time-same-place-same-faculty, commonly referred to as cross-listed or
combined courses, should be considered as one section for the purposes of this
analysis.