The UNC
Policy Manual
300.4.2
Adopted
04/13/73
Amended
03/15/96
WHEREAS,
decisions concerning the employment, evaluation, promotion and compensation of
academic personnel should be based in every instance on considerations of
individual merit, and
WHEREAS,
favoritism based on family or personal relationships between employees
derogates from the merit principle of employment, and
WHEREAS,
the risk of occurrence of such favoritism can be avoided most effectively by
the advance establishment of general restrictions against the creation of
situations where such favoritism could be operative; and
WHEREAS,
a common policy concerning the employment of related persons, applicable to
personnel practices at all constituent institutions of the University of North
Carolina, is desirable,
NOW,
THEREFORE, the Board of Governors herewith adopts the following UNIVERSITY
POLICY CONCERNING THE CONCURRENT EMPLOYMENT OF RELATED PERSONS:
A. Basic Principles
Consistent with the principle that University employees and
prospective employees shall be evaluated on the basis of individual merit,
without reference to considerations of race, sex, religion or national origin,
or any other factors not involving personal professional qualifications and
performance, the following restrictions, designed to avoid the possibility of
favoritism based on family or personal relationship, shall be observed with
respect to institutional personnel who are not subject to the State Personnel
Act:
1. Related
persons shall not serve concurrently within the institution in any case where
one such related person would occupy a position having responsibility for the
direct supervision of the other related person.
2. With
respect to proposed employment decisions which would result in the concurrent
service of related persons within the same academic department (or other
comparable institutional subdivision of employment), a person related to an
incumbent employee may not be employed if the professional qualifications of
other candidates for the available position are demonstrably superior to those
of the related person.
3. With
respect to the concurrent service of related persons within the same academic
department (or other comparable institutional subdivision of employment),
neither related person shall be permitted, either individually or as a member
of a faculty or as a member of a committee of a faculty, to participate in the
evaluation of the other related person.
B. Definition of "Related
Persons"
The following relationships are sufficiently immediate to invoke
the prohibitions against concurrent service of related persons:
1. Parent
or child
2. Brothers
and sisters
3. Grandparent
and grandchild
4. Aunt
and/or uncle and niece and/or nephew
5. First
cousins
6. Stepparent
and stepchild
7. Stepbrothers
and stepsisters
8. Husband
and wife
9. Parents-in-law
and children-in-law
10. Brothers-in-law and sisters-in-law
11. Guardian and ward
12. Persons engaged in amorous relationships; an amorous
relationship exists when, without the benefit of marriage, two persons
voluntarily have a sexual union or are engaged in a romantic courtship (e.g.,
dating or engaged to be married) that may or may not have been consummated
sexually.
C. Effective Date. The provisions of
this policy shall be applicable prospectively only, with reference to
appointments made after the adoption date of the policy.
D. Employees Subject to the State
Personnel Act. With respect to University employees who are subject to the State
Personnel Act, applicable restrictions concerning the concurrent service of
related persons shall be those adopted by the State Personnel Board.
E. Each chancellor shall report
annually to the Board of Trustees, at the regular meeting falling closest to
the date of commencement, concerning all specific cases during the preceding
year in which the terms of this policy were applied.