1. Various departments receive funds and send them to Accounting no later than the next business
day following the date of collection, along with documentation indicating the appropriate accounts in
which to make the deposit.
2. Accounting verifies the totals of the receipts, to the tape submitted with checks, and the Financial
Records System (FRS) cash receipts input form from the division and section. Should the batch be
out of balance, Accounting will notify the depositing department about the difference and note
such difference on the cash receipts input form.
3. If the receipts are checks, the checks are endorsed and stamped with the appropriate endorsement
stamp. Sub-agencies should endorse checks before forwarding them to UNC-GA Accounting.
4. A deposit ticket is typed (see ACT Exh 2.0 or 2.1), including the following:
• Date recorded by agency - the current date
• Total deposit - total amount of the deposit
a. For deposits with SunTrust, a deposit ticket (see ACT Exh 2.1) is completed.
Accounting takes the original and the copy of the deposit slip, to SunTrust Bank. After
the bank validates the deposit tickets, the copy is attached to supporting documentation, and
filed by deposit number.
5. Accounting completes an FRS cash receipts input form, including the deposit number in the
receipts number field, batches the form and sends it to Data Control for processing.
6. FRS Cash Receipt forms are entered to FRS by the accounting technician. A batch header is entered
with the control total, # of lines entered and the separate account numbers and amounts.
7. The FRS program verifies the separate amounts entered equal the control total. If the amounts are not
the same an error message is given. The accounting technician corrects any errors.
8. Daily proofs are received for prior days FRS input. These are reviewed for any needed corrections.
Daily proofs are kept in chronological order after review.