GA Financial Policy Manual |
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Accounting |
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Accounting Introduction
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Spending Guidelines by Fund Source
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All Fund Sources
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State Budget Codes - General Operating Funds
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Overhead Receipts Trust Funds
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Contract and Grants, Service Agreements, or Restricted Trust Funds
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"Fixed Price" Contract Trust Funds Residual Balances
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Gift and Endowment Income Trust Funds
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Endowment Principal Funds
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Agency Trust Funds
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Discretionary Trust Funds
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Financial Record System (FRS)
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FRS Description Policy 1.0
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Create FRS Account Procedure 1.0
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FRS Structure Policy 1.1
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FRS Account Code Structure Policy 1.2
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Fund Authority Document Exhibit 1.2
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Attributes Policy 1.3
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Transaction Types and Codes Policy 1.4
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Reference Numbers Policy 1.5
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Verification of FRS Input Procedure 3.2
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File Retention of FRS Reports Policy 9.0
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FRS ID Request Form
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Reset FRS Password
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Receipts
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Receipts Policy 2.0
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Receipts-State & Institutional Trust Funds Procedure Procedure 2.0
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Receipts-Endowments Procedure 2.1
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SunTrust Deposit Ticket Exhibit 2.1
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Wachovia Deposit Ticket Exhibit 2.2
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Cash Receipts Journal
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Accounts Payable
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Accounts Payable Policy 3.0
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Encumbering a Purchase Order Procedure 3.0
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Invoice Processing Procedure 3.1
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Distribution of Checks Procedure 3.3
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Reports and Reconciliations
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Monthly and Quarterly Reports Policy 6.0
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Bank Statement and Outstanding Check Reconciliation Procedure 6.1
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Memberships
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Membership Dues, Professional License, and Certification Fees Policy 12.0
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Membership Dues, Professional License and Certification Fees Procedure 12.0
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Escheats
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Escheat Funds Policy 5.0
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Holding Dormancy Report Exhibit 5.0
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Mobile Communication Devices
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Mobile Communication Device (MCD) Policy 14.0
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Student Stores
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Student Stores Procedure 3.9
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Fiscal Year End Matters
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Fiscal Year End Close Policy 7.0
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Fiscal Year End Activities Policy 7.1
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Fiscal Year End Transactions Policy 7.2
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Fiscal Year End Reports Policy 7.3
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Fiscal Year End Transactions Procedure 7.2
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Fiscal Year End Reports Procedure 7.3
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Direct Payment Form
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Direct Payment Voucher Form Exhibit 4.1
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Other Accounting Forms
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EPA Temporary Employee Invoice
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Dual Employment Invoice
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Budget Flexibility Form
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Journal Entry Form
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Travel |
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Travel - State Employees Policy 4.0
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Travel Authorization/Advances Procedure 4.0a
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Travel Reimbursement Policy 4.0b
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Travel - State Officials Policy 4.1
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Travel - Members of State Boards, Commissions, Committees, and Councils (Other than Licensing Boards and Members of the General Assembly) Policy 4.2
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Travel - State Employees as Board Members Policy 4.3
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Travel - Non-State Employees Policy 4.4
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Travel Forms
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Travel Authorization Form Exhibit 4.0a
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Travel Reimbursement Form Exhibit 4.0b
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State Vehicle Not Available Certification Form
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Training for Travel Forms (Powerpoint)
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Financial Reporting Links |
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Eprint
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Finan$eer
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Webfocus
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Budget |
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Budget Policy 8.0
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Budget Procedure 8.0
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Budget Forms
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Budget Flex Form
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FRS Budget Entry Form
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Conference/Meeting Approval |
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Conference/Meeting Approval Policy 11.0
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Conference/Meeting Approval Process Procedure 11.0
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Conference/Meeting Payment Process Procedure 11.1
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Conference Approval Memo
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Conference/Meeting Approval Form Exhibit 11.0
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Contracts and Grants |
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Contracts and Grants Introduction 4.0
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4.1 Compliance Responsibilities
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Compliance Responsibilities Policy 4.1
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Compliance Responsibilities Procedure 4.1
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Compliance Responsibilities Exhibit 4.1
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4.2 Establishing Contract and Grant Accounts
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Establishing a Contract and Grant Accounts Policy 4.2
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Establishing a Contract and Grant Account Procedure 4.2
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4.2.1 Post-Award Monitoring and Account Reconciliation
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Post-Award Monitoring and Account Reconciliation Policy 4.2.1
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Post-Award Monitoring and Account Reconciliation Procedure 4.2.1
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4.3 Revised Budget
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Revised Budget Policy 4.3
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Revised Budget Procedure 4.3
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4.4 Direct Costs
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4.5 Facilities and Administrative Costs
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Facilities and Administrative Costs Policy 4.5
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Facilities and Administrative Costs Procedure 4.5
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4.6 Prior Approval/Rebudgeting
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Prior Approval/Rebudgeting Policy 4.6
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Prior Approval/Rebudgeting Procedure 4.6
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4.7 Deposits
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Deposits Policy 4.7
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4.8 Cost Sharing
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Cost Sharing Policy 4.8
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Cost Sharing Procedure 4.8
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Cost Sharing Exhibit 4.8
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4.8.1 Time and Effort Reporting
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Time and Effort Reporting Policy 4.8.1
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Time and Effort Reporting Procedure 4.8.1
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Time and Effort Reporting Exhibit 4.8.1
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4.9 Contract and Grant Modifications/Amendments
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Contract and Grant Modifications/Amendments Policy 4.9
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Contract and Grant Modifications/Amendments Procedure 4.9
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4.10 Reporting Responsibilties
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Reporting Responsibilities Policy 4.10
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Reporting Responsibilities Procedure 4.10
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4.11 Subrecipent Monitoring
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Subrecipient Monitoring Policy 4.11
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Subrecipient Monitoring Procedure 4.11
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Subrecipient Monitoring Exhibit 4.11
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Sponsored Program Resources-UNC System Wide
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Purchasing |
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Purchase Requisition
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Purchasing Requisitions Policy 1.0
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Purchasing Requisitions Procedure 1.0
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Purchase Requisition Form Exhibit 1.0
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Price Quote Requirements Policy 6.0
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Purchase Order
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Purchase Order Policy 2.0
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Blanket Purchase Order Policy 3.0
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Emergency Purchase Order Policy 4.0
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Example of a Purchase Order
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Purchasing Forms
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Vender Employee Recommendation Form
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Phone Service Request Form
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Contract Routing Slip
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Employee vs. Independent Contract Checklist
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Special Purchases
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Purchase from State Employees Policy 10.0
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Refreshment Policy 13.0
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Computer Purchases Policy 17.0
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Physical Plant
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Contracts
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State Contracts Policy 9.0
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Contractual Services Policy 22.0
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Personal Service Contracts Policy 23.0
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Equipment Maintenance Contracts Policy 24.0
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Printing
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Printing and Duplicating Policy 19.0
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Printing and Duplicating Procedure 19.0
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UNC Chapel Hill Print Shop Request Form
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Other Purchasing Guidelines
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Encumbrances Policy 5.0
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Unauthorized Purchases Policy 7.0
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State Property Policy 8.0
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Taxes Policy 15.0
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Gasoline Policy 14.0
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Motor Pool
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Enterprise Contact Account Information
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Post-Purchasing
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Fiscal Year End Policy 12.0
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Health and Safety Purchasing Review Policy 18.0
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Fixed Assets |
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Fixed Assets Policy 10.0
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Fixed Assets-Personal Use Policy 10.8
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Fixed Asset: Threshold for Inventory and Capitalization Procedure 10.1
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Add Fixed Assets to the Fixed Asset System Procedure 10.2
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Conduct Monthly Fixed Asset Reconciliation Procedure 10.3
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Fixed Asset Disposal Procedure 10.4
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Process Transfer for Fixed Assets Procedure 10.5
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Process Missing or Temporarily Displaced Fixed Assets Procedure 10.6
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Conduct Annual Fixed Assets Inventory Procedure 10.7
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Fixed Asset Forms
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Off-Site Use Agreement and Authorization Exhibit 10.0
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Fixed Asset Record Adjustment Form
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Misuse of State Property/Personal Use Policies |
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Reporting and Investigating the Misuse of State Property INT 13.0
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Personal Use Policy 14.0
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State Property Incident Report
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Real Property (Land) Transaction |
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Real Property (Land) Transaction Policy 25.0
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Real Property (Land) Transaction Procedure 25.0
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Debarred Vendors |
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Debarred Vendors
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Retention Schedules |
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Accounting and Budgets Office Records Retention and Disposition Schedule
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Contracts and Grants Records Retention and Disposition Schedule
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Services Records Retention and Disposition Schedule
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