2. Ariel for all would be desirable. Carroll Varner suggested that financial resources for all institutions that do not have Ariel should be the focus of the next round of LSTA grants. Perhaps a letter to the Provosts from the ULAC chair in support of the grants could be forthcoming.

Susan Nutter will discuss the proposal at the upcoming NC LIVE retreat.

3. It was recommended that a faster delivery service than the US Postal Service be utilized. Susan Nutter said the head of UPS in North Carolina was interested.

4. An eight-week loan period for interlibrary loan returnables, eliminating a renewal option after four weeks, was not supported.

5. Purchase of streamlining software for interlibrary loan processes was to be taken back to the various institutions for review and discussion.

6. The posting of serials holdings in OCLC is considered desirable was the consensus but getting this done is difficult and time consuming and may not be possible for all to accomplish anytime soon.

Mary Reichel thanked all who had worked with her on the task force.

Discussion of the next agenda item, the proposed Union Catalog, was deferred until more information is developed by the document delivery task force. Mary Reichel and Bobby Wynn will develop a draft letter concerning the purchase of Ariel for the incoming ULAC chair.

The next topic for discussion was the cooperative direct borrowing agreement, which had been in a trial period for two years. Bil Stahl said a successful video conference had been held April 24 in which circulation personnel from each institution participated. These people were given the opportunity to discuss whether the agreement should continue as written, as it expires at the end of May. Circulation people endorse the agreement but want to emphasize that they need to see lending policies posted by all institutions.

Concerning cooperative member responsibilities, it was decided by ULAC that the home library will reimburse the lending library the cost of the book and also processing fees.

The flagging and handling of loan offender accounts was a big issue with the circulation people, as there is inconsistency among the institutions.

The group recommended future face-to-face meetings. Bil Stahl suggested they have the opportunity to meet at least once a year.

At this point Betsy Brown gave a brief update on fines legislation in the General Assembly. Tony Rand sponsored SB 504, which would allow institutions to keep the full cost of collecting fines and there would be no cap on collections.

Then there was a vote on the Cooperative Direct Borrowing Agreement with the charges recommended by the Cooperative Issues Committee (just discussed). The amended agreement was unanimously approved by the ULAC members.

Concerning the statistics on lending, Bil Stahl asked the question of whether or not we need to see data on an annual basis, and if so, what do we want to see? The consensus seemed to be that we could collect data for our own use as needed.

Jim Kuhlman then called a break for lunch and thanked Susan Nutter for providing lunch. He again thanked Joe Hewitt for the dinner and hospitality provided the day before.

Bil Stahl next led the discussion on cooperative licensing. He said Bill Kirwan had sent out an update on Web of Science and Science Direct negotiations, his final negotiation projects. Bil said the Cooperative Issues Committee would like to know who's interested in partnering and would like to establish an agreement with a list of those interested and the name of a contact person from each library. Everyone was asked to send the name of a negotiator to Bil. Different institutions could initiate negotiations for single titles. A workshop for negotiators would be a good idea. But this is a short-term solution, as a dedicated position is needed. Bil also said the UNC CAUSE model for interest group workshops might be a good one to consider.

Betsy Brown had announcements at this time. She said she had been responsible for handling the letter from the Attorney General's office about the gift CDs and she hoped it was all right with everybody, the way it had been done. She said as far as she knew no CDs had yet been forthcoming.

She also mentioned the TLT portal group and said institutions would be contacted by Frank Prochaska about metadata specialists.

Election of officers for 2003-05 was next, with the following results:

Chair, Mae Rodney

Vice Chair, Vicki Weavil

Secretary, Elinor Foster

Susan Nutter then provided an NC LIVE update. The following dollars are needed to fund this resource: one million for the public libraries as supported by the State Library, 1.5 million for UNC libraries, and .5 million for community colleges. There will be a retreat in July to discuss financial resources. Costs now exceed resources and reserves have been used.

Sherman Hayes will stay on as the ULAC NC LIVE Website representative until after the retreat.

Concerning records management and University archivists, there may be future collaboratives worked out, was the suggestion of Joe Hewitt. Betsy Brown thanked all who had responded to her inquiry a while back about what arrangements were in place on the various campuses.

Joe Hewitt gave an update on a digitization project at Chapel Hill. An LSTA proposal would involve the digitizing of antebellum letters.

Concerning a TLT/ULAC collaboration task force, Mary Reichel will go to a TLT board meeting in June and possibly discuss such a collaboration.

The next meeting will possibly be in September. Mae Rodney may work out a schedule of meetings.

Carroll Varner said ECU has purchased an SFX search engine with a dedicated server and he would be happy to talk with others who may be interested in this resource.

The meeting was adjourned at 1:55 PM.

Elinor Folger Foster

June 2, 2003