Minutes of the Meeting
University Library Advisory Council
February 28, 2003
The meeting was held in the Azalea Room of Elliott University Center, the University of North Carolina at Greensboro, beginning at 10:00 AM. The following were in attendance:
Appalachian State University - Mary Reichel
East Carolina University - John Lawrence
Elizabeth City State University - Rebecca Ware, Pat Hines
Fayetteville State University - Bobby C. Wynn
North Carolina A & T University - Waltrene Canada
North Carolina Central University - Floyd Hardy
North Carolina State University - Susan Nutter
UNC Asheville - Jim Kuhlman
UNC Chapel Hill - Joe Hewitt
UNC Charlotte - Betty Ladner
UNC Greensboro - Doris Hulbert
UNC Pembroke - Elinor Foster
Winston-Salem State University - Mae L. Rodney
Office of the President - Betsy Brown
TLT Collaborative - Frank Prochaska
Jim Kuhlman began the meeting by introducing Frank Prochaska, Executive Director of the UNC Teaching and Learning with Technology Collaborative (TLTC); Betty Ladner, who was representing UNC Charlotte; and John Lawrence, who represented East Carolina University.
The minutes of the November 22, 2002, meeting, which had been previously distributed, were approved as written.
Jim Kuhlman then invited Frank Prochaska to provide information about the UNC Teaching and Learning with Technology Collaborative. Mr. Prochaska said the consortial organization had been created in 2000 by Molly Broad. It focuses on teaching methods and learning environments that incorporate computer-based technologies. The AFlagship Program@ is the Professional Development Portal, which includes the focus areas of libraries (newly added), teaching and learning, human resources, and administrative development. The scope is from North Carolina through international. Information about outreach programs for faculty and staff development, future initiatives and strategic plans, and the board of directors was also provided.
Betty Ladner suggested adding a group to discuss distance education. Jim Kuhlman said the relationship of the TLTC and ULAC needed to be defined; Mary Reichel agreed to be the contact person, but more discussion with ULAC was needed.
Discussion followed about a slot to showcase library resources at the March TLTC conference. Mary Reichel suggested asking Frank Prochaska to reserve such a slot, which would be discussed further.
Frank Prochaska brought forward a message from Robyn Render, which was that the security of library networks needs to be addressed. Libraries would be hearing from the person handling this matter, Derrick Murray.
The topic of negotiating licenses for online resources was next addressed. The license for Science Direct had been negotiated and would be billed through the Office of the President.
The matter of future negotiations for consortial licensing was next discussed. A proposal for an interim approach to coordinating cooperative licenses for library resources as suggested by Cooperative Issues Committee was discussed. There was some discussion of campus-based funding of a partial salary for a person to negotiate licensing. Susan Nutter suggested that contracting with an entity such as SOLINET to handle negotiations starting in 2003-04 would be a desirable option. Mary Reichel recommended the establishment of methods of negotiation.
Jim Kuhlman reminded everyone that the Cooperative Direct Borrowing Agreement which had been in a trial use phase since May, 2001, needed to be finalized in May, 2003. Mary Reichel suggested asking the circulation personnel if they would like to make a motion to continue the agreement. Jim Kuhlman said he would be in touch with directors.
Betsy Brown provided budget information. She said so far there appears to be support in the General Assembly for protecting higher education but Jeff Davies predicted a long session.
Jim Kuhlman said it could be discussed in May whether a real cost survey is needed.
Betsy said she had been working with some institutions to check on whether libraries were getting their share of overhead receipts, as well as enrollment increase and distance education money.
Susan Nutter said we need to track the sales tax piece of a pending bill.
Next followed discussion of the task force looking at the union catalog/materials delivery system. There will be a report at the May meeting, according to Mary Reichel. Topics to be discussed are:
(1) background information on lending and borrowing among the 16 units;
(2) issues about software interlibrary loan people are using;
(3) whether direct borrowing will go to the patron or the home library;
(4) a report on items belonging only to UNC and what types of items.
The costs of different delivery systems will also be explored, as well as protocols to balance the load and basic things all libraries should have. All campuses will be encouraged to carry out a cost analysis of what interlibrary loan costs actually are.
Betty Ladner will join the task force.
Mary Reichel asked Jim Kuhlman if there would be a patron-initiated feature on the union catalog. He said not at present; Mary said she hoped there would be. The direct delivery piece is needed, Jim said.
Jim Kuhlman said that at the May meeting new officers would be elected; the TLTC/ULAC collaboration would be discussed, and also contracting for licensing and the cooperative direct borrowing agreement. Different types of budgeting, changes in sales tax, the delivery task force, and the union catalog would also be topics of business.
Suggested special topics for the May 22 meeting were the USA Patriot Act, an update on digital projects, and the TEACH Act.
Mary Reichel invited everybody to attend the April 9 groundbreaking for the new Information Commons building at ASU.
The meeting adjourned at 1:55 PM.
