Minutes of the Meeting of the University Librarian

Appalachian State University - Mary Reichel
East Carolina University - Carroll Varner
Elizabeth City State University - Rebecca Ware
North Carolina Central University - Lionell Parker
North Carolina School of the Arts - Vicki Weavil
North Carolina State University - Carolyn Argentati
UNC Asheville - Jim Kuhlman
UNC Chapel Hill - Joe Hewitt
UNC Charlotte - Amy Dykeman
UNC Greensboro - Doris Hulbert
UNC Pembroke - Elinor Foster
UNC Wilmington - Madeline Bombeld
Western Carolina University - Bil Stahl
Winston-Salem State University - Mae L. Rodney
Office of the President - Betsy Brown

Chair Mae Rodney called the roll, then asked for announcements. Mary Reichel said registration was open for the Teaching and Learning with Technology Conference. Mae reminded everyone about the upcoming Solinet Users Group meeting.

Betsy Brown then addressed several topics, beginning with a possibility for consortial purchasing. She will be sending information about scientific publications from Canada to Bil Stahl.

Bob Samors had asked if ULAC has a position statement on the U.S. Patriot Act. Jim Kuhlman suggested endorsing the NCLA Intellectual Freedom resolution. Mary Reichel agreed. Betsy said she'd let Bob know this statement will be forthcoming.

Concerning the placement of the individual institutions' budgets in their libraries, Betsy Brown said she would find out what aspect of the budget the Faculty Assembly wanted but she thought it was the certified budget.

The Office of the President has formed an e-learning task force. Online course issues will be explored. Libraries will be asked to address library services issues.

Concerning the fines and forfeitures case, the State Supreme Court ruled February 7 that it would take up some issues of the appeal. It could take up to 9-12 months before resolution is reached.

Question 1: Should we take the single narrative approach with the lump sum and broken out in FTE?

Question 2: Is the content of the 2003-04/2004-05 narrative still relevant?

The new budget request needs to be set up by April.

Betsy will send out a copy of the 2003-04/2004-05 budget narrative again in case people did not receive it.

Mae Rodney said we need to continue to try to get a position or person to coordinate consortial purchasing efforts and funds for shared resources. NC LIVE should be emphasized, Mae said, and she said the Budget Committee needs to discuss NC LIVE; consortial purchases; a person at the Office of the President to negotiate purchases, along with support staff; document delivery issues; and digitization costs.

Mae continued by saying that we should agree to work with Betsy and partake in campus initiatives for the expansion budget also.

Jim Kuhlman said there is strength in unified requests and Mary Reichel supported this statement.

Doris Hulbert said the FTE members needed to be updated and Betsy Brown said she could get those numbers.

Mary Reichel asked about the timeline. Mae said information should be discussed by the Budget Committee by March 15 and a video conference held in mid April. There should be a draft from the Budget Committee by April 8.

Betsy Brown said she would be discussing budget concerns with Ginger Jones, a former UNC student and library assistant and friend of libraries.

Next Jim Kuhlman talked about Ariel. Everyone should have received documents to send through their grants offices and the workstations should be in place by June 15. We need to talk about the agreement to cooperate concerning training. Maybe we can do a survey of needs, then deploy the help as needed. He asked if we need centralized training; maybe we can wait until later in the spring. Those who get equipment need to notify Jim and let him know if help is needed in setting it up. Jim will set up a survey mechanism before a report on the project is due to the State Library.

Mae Rodney thanked Jim for setting up communication processes concerning the Ariel project. Jim credited Julie Nye of the State Library for her help on the project.

Mary Reichel said that registration for the TLT Conference of March 17-19 at the Hilton Charlotte University Place is open until March 12.

Mae Rodney reminded everybody of the May 19, 20, 21 ULAC meetings in Chapel Hill. She needs agenda items and discussion leaders.

Mary Reichel suggested fundraising activities as a topic. Joe Hewitt asked how many people had a development officer. Mae and several others said they did.

Carroll Varner suggested a discussion of digitization grants such as NC ECHO. The role of libraries in the UNC System should be defined.

Budget discussion time will also be scheduled, Mae said.

Betsy Brown said there is a lot of interest at the Office of the President and the Faculty Assembly on scholarly publishing. She suggested a 'strategic event' to discuss this topic, perhaps next year.

Mae said maybe the scholarly publishing topic could go on the agenda for the May meeting.

Jim Kuhlman said his stint on the LSTA Advisory Committee ends this spring and we need to think about someone to replace him.

Mae Rodney asked that the minutes be emailed. She concluded the meeting at 3:30 PM.