Minutes of the Meeting
University Librarians Advisory Council
Rizzo Conference Center, UNC-Chapel Hill
Chapel Hill, NC
Friday, June 1, 2007

Members Present: Bobby Kanoy (UNC-GA); Theodosia Shields (NCCU); Waltrene Canada (NCA & T); Larry Boyer (ECU); Diane Futrelle (NCSSM); Vicki Weavil (NCSA); Mary Reichel (ASU); Bobby Wynn (FSU); Mae Rodney (WSSU); Elinor Foster (UNCP): Carole Runnion (UNCC); Jim Kuhlman (UNCA); Juanita Midgette (ECSU); Susan Nutter (NCSU); Rosann Bazirjian (UNCG); Bil Stahl (WCU); Sarah Michalek (UNC-CH); and Sherman Hayes (UNCW).

1. Introductions were made and the minutes from the previous meeting (October, 2006) were approved. The chair thanked all parties participating in the thoughtful and extensive presentations on the previous day (2 to 6 pm, May 31^st) at the Council Workshop. The workshop was divided into two subjects: first was pandemic flu disaster planning and the second was a formal report and discussion on the LSTA grant related to a union catalog for UNC and the feasibility of a State wide delivery system for UNC library materials. We once again thank Sarah Michalak and Susan Nutter for their gracious hosting of the two day workshop, luncheon, dinner and meetings held here in Chapel Hill.

2. Bobby Kanoy, General Administration gave a wide ranging report on system issues that have or will impact libraries in the near future. The report centered on many handouts and was interspersed with wide ranging discussion among council members. Topics included:
   1. Enrollment and the changing diversity of the State.
   2. Campus Goals Summary including retention and graduation rates for all campuses.
   3. PACE update.
   4. 2007-2009 UNC Budget Comparisons between the current House and Senate Budget Proposals.
      
3. Susan Nutter summarized the various issues brought to the Council at the workshop the previous day related to the LSTA Grant and the resulting report from the consultants. The Thursday full presentation and discussion had been two hours in length. The topic was the State wide UNC union catalog implementation plan, parameters and vendors.

After further discussion the motion was made and passed unanimously to: Negotiate for implementation of the OCLC option, World CAT and Local VDX combined.

4. Bil Stahl reported on the evolving LSTA 5-year plan and report. The State Library

      is both reviewing its past planning efforts and preparing for their 2008-2012  5-

      year plan that goes forward to IMLS (federal level). Bil and the group discussed

      all of the positive efforts that are going forward now with LSTA funded projects

      and asked members to support this planning process and give input to the State

      Library.

5. Rosann Bazirjian updated the Council on the Institutional Repository Pilot Project initiated by UNCG.  The pilot members are UNCG, UNCW, ECU, UNCP, and ASU.  In addition, the Council discussed the appropriate charge for the ULAC IR (Institutional Repository) Advisory Group. This, while overlapping in many members, is a different entity than the pilot project and includes potentially all ULAC institutions.

6. The Council elected officers for the next two year period. They thanked Sherman Hayes (Chair) and Elinor Foster (Vice-Chair) for their efforts for the past two years. It was noted that the Secretary position was temporarily vacant and thus explains the generally meager minutes that have been presented the last two meetings since Sherman Hayes acted as recording secretary. Nominated and elected to office was the following slate:  Rosanne Bazirjian as Chair; Larry Boyer as Vice-Chair and Mary Reichel as Secretary. These positions are two-year appointments and the officers will activate effective July 1, 2007.

7. Larry Boyer led a discussion on future possibilities for the ULAC website, now being provided off of General Administration’s site since the Council serves as advisory to the President of the University. Larry will seek suggestions from membership and report the results and make proposals for improvement to the site at the next meeting.

8. There was a general meeting ending discussion on PACE (efficiency initiative from General Administration) and specific campus activities related to that project.

The meeting adjourned at 12:30 pm and the membership joined in a final luncheon at the DuBose House.