The University Librarians Advisory Council (ULAC)

University of North Carolina

Minutes

November 2, 2001, 10:00 AM to 2:00 PM

Held at the Office of the President

Chapel Hill, NC

Present:

Appalachian State University - Larry Boyer

East Carolina University - Carroll Varner

Elizabeth City State University - Patricia Hines

Elizabeth City State University - Rebecca Ware

Fayetteville State University - Bobby Wynn

North Carolina A & T University - Waltrene Canada

North Carolina Central University - Floyd Hardy

North Carolina School of the Arts - Vicki Montle

North Carolina State University - Susan Nutter

UNC Asheville - Jim Kuhlman

UNC Chapel Hill - Joe Hewitt

UNC Charlotte - Lee Gray

UNC Greensboro - Doris Hulbert

UNC Pembroke - Elinor Foster

UNC Wilmington - Sherman Hayes

Western Carolina University - Bil Stahl

Winston Salem State University - Mae Rodney

Office of the President - Betsy Brown

Office of the President - Bill Kirwan

Guest - Leslie Winner, Office of the President

The meeting began with information that a distance education report would be added to the agenda.

New members were then introduced: Lee Gray from UNC Charlotte and Floyd Hardy from North Carolina Central University. Representing Mary Reichel for Appalachian State University was Larry Boyer, who was also introduced.

The minutes of the meeting of May 10 and 11, 2001 were approved as written.

Then members of the council gave brief reports on the effects of budget cuts and collection digitization projects at their various institutions.

Leslie Winner, Vice President and General Counsel, Office of the President, spoke briefly on the status of the lawsuit concerning fines which had been discussed at the May 11 ULAC meeting. The judge has not yet reached a decision. Some discussion followed about ways to circumvent current practices for dealing with collection of fines. The "Blockbuster" rental model was reviewed. Ms. Winner said the library group would be among the first to know the outcome of the case when she had that information.

Betsy Brown, Associate Vice President for Academic Affairs, Office of the President, provided an update on budgetary concerns. The only thing anyone got was enrollment increase money; the need is to look beyond FY 2003. The strategic plan for 2002-2007 needs to be reviewed to decide on possibly revised priorities. Library directors need to think about appropriate shared needs. Jim Kuhlman suggested developing a white paper focusing on needs of libraries. He asked Ms. Brown if we should rewrite the expansion budget or just work on the next budget cycle, and would we have specific dollar amounts with which to work. Ms. Brown responded that we should just identify needs and prioritize them.

Joe Hewitt next reported on the earlier proposed SPA salaries study which appears to be stalled in the Office of State Personnel. He said that legislation proposed this year would have given each campus the authority to develop its own personnel system. Although not approved this session, the legislation will be introduced in the 2003 session of the General Assembly.

Vicki Montle reported on the new state-wide Virtual Reference Working Group. She said public, community college, and university system representatives were included at a meeting held in October. Use of LSTA money is being considered; appointment to the group was through the State Library. The state-wide collaboration project group is looking at ways to provide support for real type virtual reference assistance, not just e-mail. Libraries which need support in order to provide this service are being identified. Additionally, the group is looking at how well such service is working and who is using it. Anyone with pertinent information or questions for the group can contact Vicki.

Susan Nutter then addressed the topic of e-reserves and copyright. She said Peggy Hoon and Laura Gasaway do not agree: Peggy thinks e-reserves should be available under the principle of fair use. However, law libraries are different due to the number of materials developed by faculty and the use of licensed Lexis Nexis materials. There is a question that needs to be resolved about whether the principles in use apply to the whole campus or a class. It was decided that due to the many ramifications of the topic of e-reserves and fair use, a longer discussion is needed, perhaps a morning.

The topic of planning for a unified state online catalog was next discussed, led by Carroll Varner. He emphasized that he was not talking about a physical but a virtual catalog. He is interested in the possibility of developing a search process (a technique) that searches all other catalogs in the state following a search of one's home catalog. Mr. Varner suggested charging the Automation and Networking Committee with investigating a virtual search system that is, to investigate the technical possibilities. The charge to ANC would be to investigate the technical possibilities of (1) seeing if the item is available, and (2) then requesting the item. The UNC System would be searched before going outside.

Jim Kuhlman suggested that a motion be made to charge ANC with investigating the unified online virtual catalog and also delay further action on exploring this topic until the next meeting.

Bil Stahl said we need to have a draft charge for ANC. Carroll Varner will talk with Bil Stahl about a draft charge and a ULAC representative to ANC. The draft charge will be emailed to everyone.

Carroll Varner then provided a distance education report. He said libraries' involvement in distance education received a boost when it collaborated with the Teaching and Learning with Technology initiative. Libraries were well represented at a joint conference in May and librarians discussed collaborative projects at the NCLA conference in October. Another meeting of the distance education task force will be held February 22 at UNC Charlotte. The TLT representative on campus is supposed to bring together information technology, student group representatives, librarians, alliance personnel, and distributive education persons to discuss spending overlaps.

Susan Nutter gave the NC LIVE report. Wiseowl has been moved to the State Library and the N.C. Department of Cultural Resources. The State Department of Public Instruction and the State Library have been urged to come to agreement about what they want, which seems to be to turn over management of Wiseowl (the entire Website) to NC LIVE. NC LIVE would have to pay for Wiseowl resources, which means the rest of us, outside the public schools, would need to give up some of our present NC LIVE resources.

Concerning representatives for the NC LIVE Training Advisory Committee (TRAC) and the Publicity Advisory Committee (PAC), a PAC person is currently needed. Susan asked if all representatives on these committees can come from UNCG, UNC Chapel Hill, and NCSU, or did someone from another institution want to name someone. Everyone seemed to be in agreement to keep the representation structure now in place.

The Sanborn maps situation is not yet settled. All NC LIVE communities wanted them except the community colleges. The topic will be delayed until it is determined how much LSTA money is left over at the State Library.

Bill Kirwan reported on consortial licensing. The Sci-Finders Scholars consortial pricing possibility is being investigated but TRLN cannot participate. The Web of Science is up for renewal. Currently representatives at the various schools are being asked to name databases to consider for consortial purchase.

Bil Stahl reported on the Office of the President Web Accessibility Steering Committee, to which he is the University System representative, not the ULAC representative. The purpose of this group is to develop strategies for the UNC institutions to address accessibility issues related to their web presence. It must be ADA compliant. He will keep us informed and will ask for input.

Concerning the Campus Pipeline Advisory Committee, Bil Stahl is the chair of this group.

Joe Hewitt passed out information about the N.C. Literary Festival of April 5-6, 2002.

Waltrene Canada said she had received thank you cards for ULAC from Mary Wakeford and Mrs. Claude Green.

Jim Kuhlman said he would send out a list of the committees people are on now, then ask which ones they want to be on when the new committees are formed and if they will chair a committee.

Jim said a ULAC liaison to the Preservation Committee is needed, now that Tia Gozzi has left. Lee Gray said he would assume this responsibility.

The next meeting will probably be at A & T in March; arrangements will be finalized later.

Elinor Folger Foster

Secretary

November 6, 2001