The University Library Advisory Council (ULAC)

Minutes

Minutes of meeting held April 23, 1998 8:00 to 9:30 PM and April 24, 1998 9:00 AM to 12:30 PM

Carolina Club, UNC-Chapel Hill and the Friday Center, UNC-Chapel Hill, NC

Members Present: Appalachian State University- Mary Reichel; East Carolina University-Gail Munde; Elizabeth City State University-Claude Green; Fayetteville State University-Bobby Wynn; General Administration-Henry Schaffer; General Administration-Steve Painter; General Administration-Myra Cain; North Carolina Agricultural and Technical and State University- Waltrene Canada; North Carolina Central University- Floyd Hardy; North Carolina School for the Arts-Vicki Montle; North Carolina State University-Susan Nutter; University of North Carolina at Asheville-Ellie Marsh; University of North Carolina at Chapel Hill- Joe Hewitt; University of North Carolina at Charlotte-Tia Gozzi; University of North Carolina at Greensboro- Doris Hulbert; University of North Carolina at Pembroke- Mary Ellen Majors; University of North Carolina at Wilmington-Sherman Hayes; Western Carolina University-Bill Kirwan; Winston-Salem State University- Mae Rodney

Members Absent: None

1. The minutes were adopted.

2. Myra Cain reported on the 1998 Reconvened Legislative Session. There was general discussion on the distributed budget documents and strategies. Susan Nutter also distributed a handout explaining the request for permanent resources for PC's in support of replacements as needed in the future for NC LIVE machines. $482,276 for the complete system.

3. Myra conducted a brief oral survey, trying to document the various policies each campus follows related to general citizen checkout privileges.

4. Henry Schaffer reported on UNC request to the Legislature for extension funding for distance education. There followed a discussion on library implications in that Henry noted that there would be a library funding component but it will not go directly to the library but to the campus.

(End of first session)

5. Henry Schaffer gave an extensive report on the UNC- General Administration's Integrated Technology Strategy Initiatives. President Broad requested a complete review of the technology systems including goals, methods and infrastructure. The first project was network infrastructure review. The goal of this group was to help determine needs and legislative funding requests. Next component will cover vision of technology as tied to the university's mission. Joe Hewitt continued the report as a member of the Strategic Vision Committee. The group is working with focus groups and consultants to develop a long term mission statement.

6. NC LIVE Reports:

• A. Susan Nutter from the Steering and Technical Committees reported that:
  • Memorandum of agreement has been signed by all COI.
  • Contracts with vendors are near completion.
  • Private colleges and universities have agreed to come in and fund their share.
  • NC LIVE will create a web design team that will be ongoing.
  • Help desk design is still in negotiation.
• B. Steve Painter reported on some NC LIVE technical issues related to load balancing and authentication issues. He also brought to the group a Community College cooperative proposal to continue Britannica Encyclopedia. He distributed a price comparison with a combined Community College and UNC electronic subscription. A motion was made and passed. UNC will renew its system subscription to Britannica and authorizes Steve to negotiate the details of a combined subscription with the Community Colleges.
• C. Mary Reichel reported for the Training Committee.
  • Excellent combined effort by all parties.
  • There will be three levels of training. Basic, train the trainers and vendors.
  • Mary asked for suggestions for additional training models and whether there should any training initiatives from ULAC.
• D. Joe Hewitt reported for the Resources Committee. They continue to work on "one time expenditures", however, it is difficult to find one time products and nothing new seems to be imminent to be added.

7. William Kirwan reported on Consortia on Consortia meetings. He distributed literature on vendor presentations and their philosophy statement. He supported continued ULAC member representation at the next meeting in Denver. The consensus of the group was to accept his recommendation for continued support.

8. Committee Reports

• A. Waltrene Canada reported for the Budget Committee.
  • Using a state budget document, inflationary increases for libraries in UNC system are not included in the next normal budget cycle through the Legislature. 1999-2001. This is a major change and step backwards.
    • Resolution: ULAC requests that the Chair write a letter to Roy Carol (GA) asking his assistance in reversing this State decision since funding for materials is essential for support of library collections and services.
  • Waltrene asked for other suggestions for next biennium.
  • Budget Committee was asked to look into the Lucker Report and our own vision statements to see if there are logical cooperative issues we should be working on.
  • Budget should be a major item on the next meeting of ULAC.
• B. Sherman Hayes reported for the Cooperative Committee.
  • The Committee felt that several key areas need to be discussed and evaluated.
    • Is there a need and growing pressure for a statewide borrowers card within the UNC system?
    • What implications are there in the growing electronic systems?
    • What in person system services are shared and should be?
  • These general questions are being driven by changes in technology, distance education, legislative mind set, NC LIVE and extensive existing cooperative ventures.
  • Two future issues that will affect us all include what should be general citizen access to our collections and services and particularly what cooperative access should we have with Community Colleges?
  • Tia Gozzi was added to this Committee.
  • ULAC requested that this Committee design and conduct a survey of members to ascertain what we do to serve the general public where possible. Results should be reported back when finished.
  • ULAC also asked this Committee to start the process of an inventory of issues, players and potential impacts of NC LIVE on cooperative relationships.
• C. Mary Reichel reported for the Personnel Committee.
  • ULAC should continue as the policy group on personnel issues, but request that a six member technical subcommittee be appointed to work on operational issues.
    • Motion Passed: Recommend that the Personnel Policy Committee create a subcommittee under their direction called the Personnel Action Committee of six members.
  • There is a need for an inventory of positions in libraries in UNC system.
  • Issues that need work include: SPA classification, joint training opportunities, librarians salaries, system wide awards and Excellence in Librarianship Award.
• D. Floyd Hardy reported for the Statistics Committee.
  • The Committee wondered if the current comparison using HEGIS and other data points are redundant to other efforts. Is it worth the energy?
  • The Committee was asked to analyze current and new pressures for data.

9. Next meeting will be at UNC Pembroke tentatively set for June 5th at 10 AM.

Meeting Adjourned at 12:30 PM

Secretary, Sherman Hayes