The University of North Carolina

UNIVERSITY LIBRARIANS ADVISORY COUNCIL MEETING

 

December 1, 2000 10:00 am to 1:45 pm

Office of the President, Chapel Hill, NC

 

Minutes

 

Present:

 

Appalachian State University - Mary Reichel

East Carolina University - Carroll Varner

Elizabeth City State University - Patricia Hines

Elizabeth City State University - Rebecca Ware

Fayetteville State University - Bobby Wynn

North Carolina A & T University - Waltrene Canada

North Carolina Central University - George Grant

North Carolina School of the Arts - Vicky Montle

North Carolina State University - Susan Nutter

UNC Chapel Hill - Joe Hewitt

UNC Charlotte - Tia Gozzi

UNC Greensboro - Doris Hulbert

UNC Pembroke - Jean Sexton

UNC Wilmington - Arlene Hanerfeld

Western Carolina University - Bill Stahl

Winston Salem State University - Mae Rodney

Office of the President - Bill Kirwan

Office of the President - Mary Wakeford

 

Not Present:

 

UNC Asheville

 

Opening

 

George Grant was welcomed as a new member of ULAC.

 

General Administration is now called The Office of the President.

 

Minutes

The minutes from the August 25, 2000 meeting were approved with corrections.

 

Committee Reports

 

            Preservation Committee

 

Tia Gozzi requested that all institutions submit names for membership on this committee. Libraries that do not currently have preservation programs are eligible for membership.

 

            Budget Committee

 

Susan Nutter and Mary Wakeford led the discussion.  There is an expected shortfall in the state budget and positions may be frozen at the end of the calendar year.  Susan recommended using a strategy similar to the one used to promote the recent bond issue by forming local advocacy committees and asking influential campus leaders to make library issues evident to the state legislature.

 

Mary distributed copies of the 2001-03 Budget Request, including the University wide Library Position Description, Projected Courier System for UNC Libraries, and Support for NC Live Expansion Request.

 

            Personnel Committee

 

Joe Hewitt led this discussion.  He reported that the recent EPA Salary Study had been distributed to libraries of peer institutions.  There was extensive discussion on SPA classification and salaries.  Mary Wakeford reported that Ron Penny has assumed a position in the Human Resources Division of the Office of the President, and during his visits to several campuses has indicated that the SPA classification issue is high on his priority list.  Mary cautioned that Ron has only two staff members and can only be an advocate, so ULAC needs to be prepared to do the work required and submit it to his office.  Joe agreed to meet with Ron to determine what data and information he needs.

 

Discussion on this topic also included strategies various campuses have used to increase SPA salaries, i.e. in-range increases, use of temporary salary reserves, and classing new positions at high levels.

 

            Consortial Purchasing

 

Bill Kirwan reported that his activities have focused on licensing out of existing funds for this fiscal year.  Two libraries have been added to the Web of Science license, several will be adding Science Direct, and a master contract for HarpWeek is available.  Bill cautioned that the HarpWeek contract will provide free access to the remaining 16 campuses that did not purchase it, but in a couple of years there will be an annual access fee.  JSTOR does not offer consortial discounts or licensing.  He is working on several other licenses and will report on those when they are available.  Bill recommended the following book which articulates where technology is driving us:  The Social Life of Information by John Seely Brown and Paul Duguid, Harvard Business School Press, 2000.

 

Task Force Reports

 

Carroll Varner reported on the Distance Education Task Force and the TLT (Teaching & Learning through Technology).  Since most teaching software packages have a library component, Carroll recommends that a librarian should be on the board of TLT. An article in yesterday's Chronicle of Higher Education prompted discussion of various fee based information systems that may be marketed to students.  Mary Reichel made 2 motions, which were seconded and passed nanimously:

 

1. A request that Carroll Varner draft a letter to Gretchen Bataille, Sr. Vice President for Academic Affairs, requesting a library seat on the TLT Board.

 

2. Bill Stahl will draft a ULAC position statement on instructional management systems and "for fee" information providers.

 

Mary Wakeford distributed "A Report on WAYS IN," a Georgia initiative which is a portal to GALILEO.

 

Carroll reported on the Distance Education Task Force meeting yesterday in Raleigh. They had demonstrations on:

1. ARIAL & PROSPERO

2. Virtual Reference Desk Dual Browser (in the budget request for all campuses)

3. UNC Greensboro's ejournal locator files

4. East Carolina's Virtual Reference Desk in Spanish

 

The group will meet again in February or March to talk about document delivery

systems, including the ILLIAD ILL system.

 

NCLIVE Updates

 

Susan Nutter reported that negotiations are underway for the April 1, 2001 renewal.  Wise Owl databases for K-12 have been licensed for NCLIVE so public and academic libraries can offer access when school libraries are closed.  She led a discussion focused on NCLIVE staffing issues.

 

Update on UNC Reciprocal Borrowing Policies and Procedures

 

The Automation & Networking Committee has initiated the test on reciprocal borrowing procedures.  Elinor Foster has scheduled a December 15 meeting for circulation staff on circulation issues and policies for cooperative borrowing.  Please let her know of any concerns prior to that meeting.  An official start date for the new cooperative borrowing policies will be announced after that meeting.

 

Implementation of the Shared Resources Plan

 

Mary Wakeford recommended that an outline of a plan for the courier service be ready when the money arrives.  Susan Nutter will ask Elinor Foster to work with her on a draft of how to approach document delivery.  Mary also recommended the need for a group to focus on enrollment growth issues because libraries may not be included in enrollment growth funds.

 

Revision of the ULAC Mission Statement

 

Doris Hulbert distributed a revision of the statement, "Working Together for Excellence." After the group recommended several editorial revisions, Mary Reichel made a motion to accept the mission statement and goals with the recommended corrections.  The motion was seconded and passed unanimously.  Doris will distribute the statement with the recommended revisions.  There was discussion that goals may need to be prioritized in the future.

 

Discussions

 

SACS Proposed Principles and Requirements for Accreditation

 

Larry Hardesty of Austin College has reported that the Library has been moved to the Program Section for SACS Accreditation.  Mary Wakeford is going to the SACS meeting in Atlanta next Sunday, Monday, and Tuesday.  Please let her know if there is anything you want her to share. 

 

SPARC and the "Public Library of Science" Concept

 

SPARC has had a revival and is still very much alive.  TRLN is making a financial contribution.

 

Accreditation visits by the State Board and National League of Nursing

 

Discussion focused on the five year retention issue with nursing books.  Accreditation teams often request that nursing books more than five years old be withdrawn from library collections.  Waltrene will be sending a letter to the National League of Nursing concerning this issue.

 

Transition from Non-fee to Fee Based Service

 

Tia Gozzi reported that there seemed to be a trend of non-university users requesting more services.  Most libraries are not currently charging additional fees for services.

 

Other

 

·         ULAC thanked Mary Wakeford for her dedication and enthusiasm for her work with the council.  Her last day of work is December 3, 2000. The appointment of her replacement must be approved by the Board of Governors at their January meeting.

 

·         Waltrene distributed lists of ULAC committees, task forces, and their membership for corrections and additions.  The following changes were made to ULAC Standing Committees:

 

1. George Grant was appointed to the Personnel Committee

2. Mary Reichel and Carroll Varner will move from the Personnel Committee to the

Governmental Issues Committee

3.  Rebecca Ware will replace Claude Green on the Cooperative Issues Committee.

 

·         Bill Kirwan asked for clarification on the official name of ULAC, specifically is it Libraries or Librarians?  Members are asked to search for ULAC archives in their libraries to see if early minutes can be located.

 

·         Dates for future meetings were discussed.  The next meeting will tentatively be a day and a half meeting in Chapel Hill in March, followed by a regular meeting in May at UNC Charlotte.

 

Minutes submitted by Arlene Hanerfeld

December 4, 2000