The University Library Advisory Council (ULAC)
Minutes
Minutes of ULAC Meeting Held June 3 and 4
Chapel Hill, NC
Minutes Over the Two Days of Meetings
Present:
University of North Carolina at Greensboro-Dana Sally
North Carolina Central University-Floyd Hardy
Fayetteville State University-Bobby Wynn
University of North Carolina at Chapel Hill-Joe Hewitt
North Carolina School for the Arts-Vicki Montel
East Carolina University-Carroll Varner
University of North Carolina at Charlotte-Tia Gozzi
North Carolina Agricultural and Technical State University-Waltrene Canada
Appalachian State University-Mary Reichel
Western Carolina University-Bill Kirwan
North Carolina State University-Susan Nutter
University of North Carolina at Pembroke-Elinor Foster
Winston-Salem State University-Mae Rodney
University of North Carolina at Asheville-Jim Kuhlman
University of North Carolina at Wilmington-Sherman Hayes
General Administration-Myra Cain
General Administration-Steven Painter
General Administration-Henry Schaffer
Members Not Present:
Elizabeth City State University
- Chair, Joe Hewitt, distributed the agenda and introduced a new member, Elinor Foster, of UNC-Pembroke. Or one could say, he re-introduced a former member of the Council that had left and now has returned.
- The minutes from the previous meeting were approved.
- Myra Cain reported on the status of the 1999/2000 budget now before the Legislature. At this time, there is nothing for UNC Libraries in the budget, beyond any allocations that would go to the campuses in a normal process. Although not impossible, the outlet is not good to get any funds at this late date. GA is trying to continue to make the case that inflation once again will hurt libraries severly. There was discussion as to whether the Community Colleges might receive the additional $500,000 for NC LIVE. The status was uncertain at the time of this report.
- NC LIVE reports:
- Mary Reichel reported on the Training Committee. She requested that another person, other than herself, be appointed to this committee from ULAC. Receiving no immediate recommendations or volunteers, the group asked Joe Hewitt to appoint someone later.
- Susan Nutter reported for the Steering and Technical Committees: The Independent Colleges/Universities have been negotiating their cost sharing charges for infrastructure. Using FTE basis, it was proposed and accepted that technical and other infrastructure costs combined (training, publicity, meetings) come to $500,000 for the total effort and that their share would be $50,000. The State Library share was 5% of residents are counted as FTE and remaining are University and community colleges academic FTEâs.
Remote access should be coming this summer. If you own a proxy server then you would not use the NC LIVE solution.
The Resources Committee recommended the one time purchase of Chadwick Healy databases. The purchase is in process but there have been some software problems. We will buy WEBaccess for two years, and in that period will develop software so we can mount databases that we would then own.
Department of Public Instruction (DPI) requested a NC LIVE proposal for K-12 access. There is discussion whether they can come in as associate members capacity and not be on governing board, with perhaps teachers and upper level students having access. This is only for public schools and not for privates as yet. There are still issues with inclusion when, governance and funding.
- Will Owen, Chair of ANC, UNC-Chapel Hill, presented a report from the Automation and Networking Committee. The outline of report is attached to these minutes as part of his presentation. There followed both the presentation and lively discussion of the issues centering on two major areas: UNC System-Wide Borrowers Card and Next Generation ILS (Integrated Library Systems).
The report was gratefully received and there were many broad and technical issues discussed. Some general principles that came from the discussion and the report included: 1) ULAC endorses the concept of convenient and unimpeded access to collections to the UNC user communities. 2) There is a sense of urgency with the coming impact of distance education related to System-Wide Borrowing. 3) There needs to be an ad hoc committee appointed to plan for implementation. 4) The ANC should conduct an environmental scan related to the issues surrounding the next generation of ILS.
- Bill Kirwin added an additional comment on the NC LIVE reports indicating that the
process for evaluating current databases looking forward to the re-negotiation of contracts is starting. Usage data will be needed both from our end and from the vendors.
- State Library Commission Interlibrary Cooperation Committee has a written report
which was distributed from Doris Hulbert. This included the summary of the meeting of May 21, 1999, the rough draft of the Vision Statement and plan for cooperation. There was a general discussion on wording of these draft documents.
8. Personnel Committee report from Mary Reichel indicated that Clarisa Fisher,
Western Carolina, chair, was doing excellent work. Mary distributed a draft Personnel Survey for UNC System Libraries. Susan Nutter reported on a NC State internal study of SPA positions coming soon. ULAC passed a motion requesting UNC General Administration request a statewide review of SPA positions within libraries through the Human Resources Advisory Board. After the survey now being constructed is completed for ULAC, the ULAC Personnel Action Committee should collect and interpret results in a report back to ULAC. ULAC felt that there was need for a special meeting of ULAC just on personnel issues.
- Susan Nutter, reporting on distance education, initiated the discussion on the need for a subcommittee within ULAC/Library community on this important issue.
- Vicky Montle raised a related issue on Copyright and its relationship to Distance Education and electronic reserves. There was a general discussion on how to both use/acquire/participate in new media as well as protect us legally.
- Bill Kirwin, as chair of Cooperative Issues Committee, handed out a draft proposal for consortial purchases within UNC system libraries. The group discussed an outline of the process, methods to identify products to share. The project was referred to the Cooperative Issues Committee to continue and to make recommendations for specific opportunities for joint subscription or purchase at future meetings.
- Joe Hewitt alerted the Council to issues imbedded in the SB 907 legislation now being considered. Issues center on access by minors to the WEB in libraries, how one can use State owned computers and concerns on the legislationâs relationship to academic freedom.
- Elections were held for the next two year term:
Results: Chair- Waltrene Canada
Vice-Chair ö Jim Kuhlman
Secretary ö Sherman Hayes
- Henry Schaffer alerted the group to the ongoing issues still not addressed in the areas of archiving electronic resources. There was a general discussion on the need to assure our access to backfiles of subscribed and/or purchased databases. With the next NC LIVE negotiation, there will need to be language about this important issue. It was suggested that perhaps Peggy Hoon, NC State, could be asked to research some possible model language that could be used or is being used to assure us the ability to archive electronic information.
- Cooperative Issues Committee distributed the report on Survey of Services with some explanation and caution in its use because of some inaccuracies.
- As a final item the Council tried to suggest the next meeting dates. Boone in July or August was offered as a site as was the new Library at ECU in September.
Submitted by Sherman Hayes, ULAC Secretary
