May 24, 2001
The UNC Shared Services Alliance Advisory Board met in Wilmington on Thursday, May 24, 2001 at 6:30 p.m. This meeting was held in conjunction with the Teaching and Learning with Technology Collaborative Conference. The Chair called the meeting to order followed by the introduction of members. The Chair expressed the board's gratitude to Dr. Tyndall for allowing his staff to make the logistical arrangements for the meeting.
Members Present |
| Jeff Williams, Chairman - ASU |
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Tom Jackson, UNCP |
| Derrick Wilkins for John Smith, ECSU |
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Robert Tyndall, UNCW |
| Lisa Weatherman, NCSA |
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Bob Orr for Frank Prochaska, WCU |
| Kern Parker for Robin Daugherty, UNCA |
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Joyce Williams-Green, WSSU |
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Associate Members Present |
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Ex Officio Members |
| Don Sweet, ECU |
|
Robyn Render, Office of the President |
| Carl Malstrom, NCSU |
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Jo Ann Pearson, Interim Exec. Dir. |
| Steve Jarrell, UNCCH |
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| John Mack, UNCC |
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| Larry Henson, UNCG |
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Members and Associate Members Absent |
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| Ivan Williams, FSU |
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| Rodney Harrigan, NCA&T |
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| James Stewart, NCCU |
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The minutes of the April meeting were not available for approval.
The Chair presented the Campus Pipeline proposal and opened the floor for discussion. It was noted there were two reasons the Board asked Procurement to pursue a proposal from Campus Pipeline.
- UNCW's email dilemma
- Links to Library and Career Services and their concerns about flexibility, look and feel.
- Advertisements would no longer be an issue
The Chair and the Director of Procurement had a conference call with Campus Pipeline that resulted in the proposal shared with the board. The proposal only reflects 10 full member Alliance schools. ASU, as a Pillar Partner with Campus Pipeline, had to chose a licenses option to participate in that program.
If the Board agrees to proceed, the Alliance would be billed June 30 net 90 with maintenance payments being deferred for one year. Following previous Alliance actions, the Alliance would be responsible for the first payment and schools would be responsible in 2003.
The question was raised as to how this would fit with the PSP. It could give us greater flexibility to integrate and merge the two portals to provide the same look and feel.
If the board is going to consider purchasing campus pipeline, it needs to do some validation of the product with its functional workgroups. The functional workgroups need to understand the full picture so the board can get an assertion from them that this is functionality the users want. The Board members were charged to go back to their campus constituents to see how the users view this acquisition. Motion was made and seconded for each board member to take this back to their respective campuses for further discussion with appropriate campus personnel for a vote by June 8th. Motion was made and seconded to have only two options to discuss and vote on.
- Stay the course
- Direct model
The Board needs to be positioned to vote on June 8th.
The Vice President for Information Resources provided the Board with an update on the Prospective Student Portal.
- Worked out an outsourcing arrangement with UNC to host Alliance equipment.
- None of the Alliance team has had the breath of experience in developing something this large, but it was felt this could be supported through knowledge transfer from PwC. Negotiations have been done with PwC to extend Murthy until the end of June to extend this knowledge transfer process.
- There are some things this group is discussing that will be decision points for the board, i.e., data sockets, housing.
Election of Officers
John Smith, Steve Jarrell and Jeff Williams served on the Nominations Committee.
When the committee posed the question to the board about associate members holding office, the majority of full members said yes and the associates said no.
Thirteen ballots were handed out with instructions to circle one name for chair and one for vice chair. Two points were given to the vote for chair and one point was given to the vote for vice chair. The person receiving the highest vote will be elected chair with the seconded highest vote getter becoming vice chair. In the event Jo Ann Pearson can serve as chair, the top vote getter will become vice chair.
After the votes were counted, it was announced that Bob Tyndall will assume the duties of chair in July and John Mack will become the vice chair.
The Vice President for Information Resources provide some updates to the board about positions and funding.
In the call for other business, there was a suggestion of a conference to bring the technical people together in partnership with UNC CAUSE and structure it so it is a positive experience. Give them specific questions and appropriate time to think them over before they were asked to provide a response. This should not be just here is the hardware, software and these are the pieces that have not been done, but a good job capturing and sharing ideas with the people in the trenches. Along with this discussion came another suggestion for a retreat for strategic planning with tracks for CIOs, middle managers and technical staff to look at where we are and where to go.
Meeting adjourned at 9:30 p.m.
