Friday, November 3, 2000
9:00 am
The UNC Shared Services Alliance Advisory Board met in the General Administration Building, Chapel Hill, on Friday, November 3, 2000 at 9:00 a.m. Jeff Williams, the Chairman, called the meeting to order.
The following were in attendance.
Members Present |
| Jeff Williams, Chairman - ASU |
|
Robin Daugherty, UNCA |
| John Smith, ECSU |
|
Lisa Weatherman - NCSA |
| Leo Taylor - FSU |
|
Tom Jackson, UNCP |
| Rodney Harrigan - NCA&T |
|
Frank Prochaska - WCU |
| Donald Nolen for James Stewart, NCCU |
|
Joyce Williams-Green - WSSU |
| |
Associate Members Present |
|
Ex Officio Members |
| Larry Henson for Gary Grandon - UNCG |
|
George Antonelli - UNC GA |
| John Mack, UNCC |
|
Robyn Render - UNC-GA |
| Carl Malstrom - NCSU |
|
Jo Ann Pearson - Interim Executive Director |
| |
Others Attending |
| Fred Tucker - UNC GA |
|
|
The meeting opened with a recap of the Executive Session concerning the Interim Executive Director for the Shared Services Alliance. Jo Ann Pearson has assumed those duties and will be replaced as the UNCP board member by Tom Jackson.
Carl Malstrom will be the new member for North Carolina State University.
The Director of System Support shared a memo on the Alumni/Development Services Solution Proposal with the Alliance that resulted from the September 18th and October 23rd discussions by Alumni and Development personnel. After much discussion, the Director of System Support was charged with looking a pricing for ADS licenses and also start looking at Oracle licenses (look at options.) After we get Alumni Banner data we can visit UNCG both board and functional users. When we visit we will know cost and be able to ask implementation questions of Greensboro staff.
An update on the October 24th Banner presentation was followed by discussion on where we are and where do we want to be. It was determined we need to do a lot of work before we make a decision - cost benefit analysis, readiness to move and a determination of what other products are out there that could provide a solution.
Concern was expressed about the work that has been started but that is incomplete. The baseline needs to be reviewed looking at initial vision and the big picture and how we can best satisfy those requirements.
Could we put up a vanilla ADS (quick and sterile) to begin to meet needs and move to campus specific needs, i.e. central solution to address common baseline applications and port to campuses. Run into issues with validation tables and rules. Could bring up in one place and document procedures to share with other campuses.
Current Alliance Budget
| $983,000 |
|
|
| -60,629 |
|
Sun Training |
| -25,200 |
|
NT Servers |
| -210,458 |
|
Payment Gateway |
| $687,713 |
The Interim VP for Information Resources needs to know what will have to come out of budget. We do not need Board action. The Interim Executive Director can make decision.
There are still some outstanding hours from SCT. All the invoices have not been received for this.
A need was expressed for On Course Implementation training. A motion was made and seconded to use some of these hours for On Course training. The Director of System Support was to setup a conference all with SCT, NCSA, ECSU, and UNCA to see what is needed for training hours.
Need to task the technical advisory group to look at direction.
What we have acquired.
What product is running on.
Map out architecture plan.
Need to get all advisory groups together via video conference to bring them up-to-date on what is on the horizon. Discussion needs to be centered on what is happening now; identify a chair for each group; and guidance and context of the Board's expectation of their role.
Procurement committee needs to get re-engaged. It was requested that Tom Jackson be added to this committee.
The Director of System Support passed out a memo outlining a Career Services Solution Proposal. Does it require a dedicated server? Could this be shared?
There was a recap of the video conference on credit card processing. The state expects us to use Wachovia. Payment Gateway will probably be the way to go and we are going to proceed with our implementations plans. The consensus of the board was to proceed with the Enterprise solution for payment gateway. Once we have an updated quote, we will ask for an electronic approval to proceed.
Status of PSP. Implement portal as we can or we can expedite with an infusion of funds.
TLT Board and the Alliance Board need to come together for a joint meeting. This could take place at the November 29th TLT meeting and we could move the Alliance meeting to the following day.
The Director of System Support passed out a project status as of 11/3 on the implementation of Web For/Campus Pipeline.
Discussed submitting a RFI. We need to have this completed in January.
