The UNC Policy Manual

Policy and Procedures for the Selection of the President of The University of North Carolina

 

The UNC Policy Manual

200.3

Adopted 06/14/96

 

Policy and Procedures for the Selection of the President

of The University of North Carolina

[Specific procedures for implementing Code provisions concerning selection of the President are subject to adoption by majority vote of the board; the procedures reproduced below were adopted in connection with the 1997 Presidential search process.]

Preamble

The Board of Governors desires to establish a policy and procedures that will result in the selection of the best qualified person to be the President of the University of North Carolina and result in the person's full acceptance by the University community and the State. The selection process shall include a nominating committee, a leadership statement committee, a screening committee, and a search committee. THEREFORE, this policy and procedures of the Board of Governors is enacted.

Nominating Committee

A nominating committee shall be established by the Board of Governors for the purpose of filling the various committee positions set forth in the policy. The committee shall consist of the officers of the Board of Governors, the immediate past chairman, and one or more members nominated by them and elected by the board.

The nominating committee shall nominate a slate of membership for each of the various committees, along with a chairperson and vice chairperson for each committee. These nominations must be approved by the full Board of Governors. All nominations shall take into consideration the diversity, talent, and experience represented on the Board of Governors and its various constituencies. There shall not be any dual membership on the leadership statement committee, the screening committee, and the search committee by members of the Board of Governors.

Leadership Statement Committee

A leadership statement committee shall be created by election and approval of the Board of Governors. The committee chairperson shall be the committee's spokesperson during the course of the committee's work. The committee shall consist of twenty (20) individuals. The membership shall consist as follows:

                                            Four (4) chancellors from the sixteen (16) constituent institutions.

                                            Three (3) faculty members, including the chairperson of the Faculty Assembly at the time the committee is appointed, and two (2) other faculty members selected from an alphabetized list of six (6) persons nominated by the Faculty Assembly.

                                             The student member of the Board of Governors, who is the President of the North Carolina Association of Student Governments.

                      •                       Eight (8) additional persons who include representatives of the institutional boards of trustees, the institutional alumni associations, and other citizens particularly interested in the University.

                      •                      Four (4) or members emeriti currently serving on the Board of Governors.

This committee's membership shall reflect the constituencies of the entire 16-campus system of the University of North Carolina.

As soon as practicable, the leadership statement committee shall hold public meetings at times and places to be determined by the committee chairperson. These hearings will solicit comments from interested citizens on the future of the University and on the characteristics and qualifications needed in the next President. These meetings shall be open to the public. The committee, through its chairperson, shall extend special invitations to faculty members, staff members, students, alumni, and other interested persons. After receiving public input and relevant information from a variety of sources, the committee shall develop a statement setting forth the leadership characteristics to be used in selecting the next President. This statement of criteria and characteristics shall be presented to the Board of Governors for its approval and then forwarded to the screening and search committees.

Screening Committee

A screening committee shall be created by election and approval of the Board of Governors. All members of the screening committee shall be either members or members emeriti currently serving on the Board of Governors at the time of their appointment. The committee shall have five (5) to seven (7) members. The committee shall review the initial pool of applicants for the position of President of the University. After their review in relationship to the leadership statement established by the Board of Governors, they will reduce the nominees to one-third (1/3) of the original pool, not to exceed fifty (50) individuals. These semi-finalists shall be forwarded to the search committee for further review, along with a complete list of all applicants.

Search Committee

A search committee shall be created by election and approval of the Board of Governors. The search committee shall serve as the coordinating committee for the entire selection process and its various committees. All members of the search committee shall, at the time of their appointment, be either members or members emeriti currently serving on the Board of Governors. The committee shall consist of thirteen (13) members. The officers of the Board of Governors at the time of its establishment shall be members of this committee, but shall not serve as officers of the committee. The search committee shall use the leadership statement adopted by the Board of Governors as criteria. The search committee shall establish guidelines, strategy, and procedures to govern its work. The search shall be a revolving one and the committee shall have the right to recruit and consider other applicants.

The search committee shall examine the salary, benefits, housing, memberships, and other perquisites that accompany the position of the President and shall make such recommendations to the personnel and tenure committee for referral to the Board of Governors. The search committee shall employ a staff to assist its efforts.

The search committee shall present one or more nominee(s) to the Board of Governors for election as the University's next President.

The chairman of the search committee shall give regular reports to the Board of Governors of the work of the selection process. It is anticipated that, from time to time, members of the board who are not members of the various committees of the selection process will be asked to undertake specific tasks in connection with the selection process.

The search committee shall exist for ninety (90) days following the assumption of duties of the President of the University for the purpose of assisting the President in assuming the roles and duties of the office.

Confidentiality

The search committee and screening committee shall meet in closed session to the extent allowable under the provisions of the North Carolina Open Meetings Law (N.C.G.S. §§ 143-318.9 - 143-318.18). Whenever the committee is meeting in closed session, no person who is not a member of the committee or of its staff shall be permitted to attend without the express invitation of the chairman.

It is recognized that confidentiality is vital for the success of the selection process, and the members of the Board of Governors, the members of any ancillary committee, and the members of the staff, including any consultants, of the search committee shall be reminded of the absolute necessity for confidentiality.

Publicity

The chairperson of the search committee shall be the sole spokesperson for the selection process in all stages of activity. The chairperson shall also be responsible for keeping the Governor of the State, Speaker of the House, and President Pro Tem of the North Carolina Senate informed as the search process develops.

Consultants and Staff

The search committee shall employ an administrative officer and such other personnel as may be required for the entire selection process. The staff shall carry out the duties assigned by the chairperson of the search committee. The search committee may employ a consulting firm to assist in recruiting a new President. The search committee shall be responsible for establishing the role, duties, and activities that the consultant will perform. Adequate office space, furniture, equipment, and resources shall be provided for the staff. The security of the files in the office shall be within the sole control of the search committee.

Expenses

The expenses of the search committee and its staff and of the other selection process committees shall be borne by the General Administration of the University. The search committee shall prepare a budget based upon anticipated expenses. This budget shall be presented to the Board of Governors for its approval, and if any substantial increase from the budget later appears to be necessary, the search committee shall request the Board of Governors to approve the variance.

Establishment of Timetable for the Selection Process

The search committee shall establish a timetable as a guide to itself, the various committees, and the board in the selection process. This timetable shall be reported to the board.

Advertising the Position

The search committee shall give wide publicity to its invitation for nominations, emphasizing the fact that the University is an equal-opportunity employer. The search committee shall make every effort to assure through creative initiatives that a diverse pool of individuals will be considered.