The UNC Policy Manual
200.4
Adopted 05/11/01
Background
In 1996 the Board of Governors adopted an assessment process for
chief executives and governing boards of the University. This revision of the assessment policy
retains the philosophy that the assessment process should include the Board of
Governors and the President as well as the institutional Boards of Trustees and
the chancellors. This comprehensive
assessment provides an opportunity for the Board of Governors to assess its own
work as well as the performance of the President and for the institutional
Boards of Trustees to comment to the President about their respective
chancellor's performance as well as to review their own progress.
The objectives of these assessment
processes are to build and sustain effective relationships within the
University’s constituents, to promote consensus building and develop group
strength, and to develop strategic directions for achieving the mission of the
University and the mission of each constituent institution. Regular and systematic assessments, if
conducted properly, will enable the governing boards and the chief executives
to fulfill more effectively their respective roles and responsibilities. This process affords the trustees an
opportunity to provide information to the President regarding their respective
chancellors. Also, this process provides
a method for monitoring any potential problems that may require attention.
I. Board of
Governors
The Board of Governors should
perform a self-assessment every four years, at a time to be determined by the
chairperson of the Board of Governors, after consultation with the
President. The Board of Governors should
review the most recent long range planning document for the University when
they begin the assessment process and shall review the goals achieved, the
goals unmet, and the goals that need modification. Assessment tools such as those developed for
the University of North Carolina in collaboration with the Association of
Governing Boards (AGB) Self Study
Criteria can be especially helpful in facilitating the goals of the
assessment process. The Board of
Governors should also review their previous self-assessment summaries. The
Chairperson may appoint a committee and may retain an outside consultant to
guide the Board in its self-assessment process.
II. Board of
Trustees
The Board of Trustees of each
constituent institution will conduct a self-assessment every four years at a
time determined by the Chairperson of the Board of Trustees after consultation
with the chancellor and the President.
The Board of Trustees should review the most recent institutional
long-range planning document and the most recent long-range plan for the
University adopted by the Board of Governors.
After reviewing the goals achieved, the goals unmet, and the goals that
need modification, the Board of Trustees will conduct a self-assessment. A review of these plans should provide the
framework for the assessment. Assessment
tools such as those developed for the University of North Carolina in
collaboration with the Association of Governing Boards (AGB) Self Study Criteria for a Single Campus
can be especially helpful in facilitating the goals of the assessment
process. The Board of Trustees should
also review their previous self-assessment summaries and may find the use of a
consultant especially helpful. The
chancellor and board chairperson shall submit a summary report to the President
and the Board of Governors at the conclusion of the assessment. This report will provide a basis for
improving the biennial trustee orientation, the trustee conference held in the
fall of odd-numbered years and other programs of continuing education for
trustees.
III. The President
The objective of the performance
reviews of the President is to promote good communication and build strong
working relationships between the President, the Board of Governors and the
constituent organizations of The University.
It is desirable for the Board of Governors to give informal feedback to
the President on an ongoing basis. The
more formal assessment of the President is designed to provide focused feedback
and the opportunity for professional reflection and development. The performance reviews will be performed in
accordance with criteria described below:
1. Every year the President will
provide the Board of Governors with a report assessing goals and
accomplishments and the Board will review the performance of the
President. An assessment committee,
consisting of the officers of the Board and the chairs of the Board’s standing
committees, will review the report with the President and may prepare a written
response, which would be placed in the President’s personnel file along with
the President’s report.
2. Every fourth year the annual review
for that year will be replaced by a comprehensive assessment that will include
the Board, campus chancellors and heads of other University constituent
organizations, University officers and staff, faculty, students and other
internal and external constituencies. An
assessment committee of the Board of Governors in consultation with the
President will retain an outside consultant to guide the process, to gather
written feedback from the Board, to conduct confidential interviews and to
assist the committee in the preparation of a report. The final report along with any response from
the President and the President’s report on goals and accomplishments would be
placed in the President’s personnel file.
IV. The Chancellors
The objective of the performance
reviews of a chancellor is to promote good communication and build strong
working relationships between the chancellor and the President, the Board of
Trustees and the campus constituents.
The assessment of chancellors is designed to provide each chancellor
with feedback from each of these and to provide the chancellor with the
opportunity for professional reflection and development. The performance reviews of the chancellors will
be conducted in accordance with criteria and procedures determined by the
President on the following schedule:
1. Every
year the chancellor will provide the President with a report assessing goals
and accomplishments, a copy of which may be provided to the Board of
Trustees. The President will review the
performance of the chancellor. The
chancellor’s report and any written response from the President will be placed
in the chancellor’s personnel file.
2. In
the second spring after the appointment of the chancellor, and every four years
thereafter, the Board of Trustees will review the performance of the
chancellor. An assessment committee of
the Board of Trustees will ask each trustee to fill out a questionnaire
developed by the President’s office. The
results will be shared with the President and reviewed in a meeting of the
chancellor, the chair of the Board of Trustees and the President.
3. In
the fourth spring after the chancellor’s appointment, and every four years
thereafter, the President and the Board of Trustees will conduct a
comprehensive review of the chancellor’s performance that will include major
campus constituencies such as faculty, students, and staff. The chairperson of the Board of Trustees will
appoint an assessment committee. The
Chairperson of the Board of Governors may appoint a member of the Governance
Committee or another member of the Board of Governors to participate in the
assessment. The assessment
committee in consultation with the chancellor and the President may retain an
outside consultant to guide the process, to gather written feedback from the
Board, to conduct confidential interviews and to assist the committee in the
preparation of a report. The final
report along with any response from the chancellor and the President and will
be placed in the chancellor’s personnel file.
For chancellors appointed prior to
2001 who have had a review by the Board of Trustees under the previous
assessment policy, the reviews designated in paragraphs 2 and 3 above will be
conducted in the spring of years in accordance with the existing biennial and
quadrennial schedule.